Beaconsfield Progress Association- Minutes for the AGM & Monthly Meeting to be held on: Tuesday 16 October 2007. 7:30 PM.
Postal Address: PO Box 217 Beaconsfield 3807
Phone: Secretary 9707 4160 (damorland@bigpond.com) www.beaconsfield.org.au.
@  The Beaconsfield Community Complex, O'Neil Rd, Beaconsfield.
Copies of Agendas and Minutes are available for the asking: Hard copies: see the Secretary
Soft copies posted on Website: www.beaconsfield.org.au/bpa.htm

Minutes of the 2007 AGM.

The AGM

  1. Opening and welcome to all by the President Les Reader. At 8:45.
  2. List of those Present & Names of Apologies – see attendance sheet.
  3. Acceptance of the Minutes of Previous AGM held 17 October 06.
    Moved David Morland S Burnie van Hout. – Carried.
  4. AGM Financial ReportHard copy was presented by the Treasurer. M. Margaret Boon
    S. Nathan Boon. Carried.
  5. Statement from Financial audit – Audit currently being undertaken.
  6. The President’s AGM report –. We have come to the end of another year at the BPA and we have experienced some highs and lows throughout the year. As an association we are interested in good development and progress in our community.We have tackled some interesting projects through the year. The clean up of the entrance to the Beaconsfield Park (ongoing); Floodlighting to the Cenotaph; Working Bee at Dulci Rushton’s home. To name some and in particular our support of the formation of a Bendigo Community Bank for our town and district.We were all saddened earlier this year at the untimely death of Tony Rushton who was a valued member and stalwart of our association. He will be sorely missed by us and indeed the whole community.Finally may I say thank you for the privilege of serving as your president for the past 12 months and hope the Progress Association continues to serve the community for years to come.Les Reader President.
  7. Ward Councillor Brett Owen invited to the Chair.
  8. Chair declared all positions vacant.
  9. Nominations for the positions of President, Vice President, Secretary, Treasurer & Committee Members were called for.
  10. Nominated for President -            Les Reader. M. Graeme Taylor S. Nik Hock. Carried
  11. Nominated for Vice President -    Graeme Taylor M Nik Hock S Les Reader  Carried
  12. Nominated for Secretary -           no nominations were received. Position vacant.
  13. Nominated for Treasurer -            Margaret Boon M. Burnie Van Hout S. Nathan Boon Carried.
  14. Nominated for the position of Committee Member: 

    Burnie Van Hout            M. Margaret Boon          S. Les Reader.  
    Nik Hock                       M. Margaret Boon          S. Les Reader.
    Nathan Boon                 M. Burnie Van Hout        S. Nik Hock.
    Michael Muaremov         M. Margaret Boon          S. Burnie Van Hout  
    Ann Taylor                     M. Margaret Boon          S Les Reader
    David Morland                M. Michael Muaremov    S Nik Hock.
    All the above were carried.
  15. Ward Councillor handed the chair back to the President and the president concluded the AGM at 8:05

    Second Meeting – Normal Monthly Meeting
Item no.

Item
Action
1.

Open and welcome to the monthly meeting at 8:05 PM by the President Les Reader

 
2.

Attendance (14) and apologies (2) - as per attendance sheet

  
3.

Acceptance of the minutes of previous meeting held held 18 Sept 2007 with the amendment in Councillors Report that the 7% is an average figure only.

M Michael Muaremov
S Nik Hock
4.

Correspondence In -

  • Australia Day Awards
  • Cardinia Re Insurance
  • Cardinia Re Footpaths
 
5.

Correspondence out –

  • Mick Morland Re Roundabout/School Crossings at the Bryn Mawr Bridge
  • Garry McQuillan Re footpaths on the Highway and Beaconsfield Ave.
  • Shire Re Public Liability Insurance
  
6.
Business arising from the minutes: All matters moved to general business
 
  
7.

Reports

  
7.1

President:  See above in AGM minutes.  

  
7.2

Treasurer’s Report: Hard copy presented to the meeting
M Margaret Boon
S Nik Hock
7.3

Ward Councillor’s Report –

  • Responsibility for damaged  Cross overs - still waiting on further information
  • Footpaths – our requests are now on the list to be considered for the next budget.
  • Holm Park Road Spotting precinct consulting coming along well.
  • Shire has received $450,000 from the Federal Government for crime prevention. Much of this will be spent on education. Trip Wire Cameras are going to be installed – these are hidden cameras focused on places were graffiti is or could be an issue
  
7.4

Banner Report: Next edition dead line 20 November

  
7.4

Police Report for Beaconsfield – by Sergent Chris Marlow

  • The monthly crime stats were presented.
  • There has been a great deal of theft from parked motor vehicles in the area – so the message is do not leave valuables in your vehicle.
 
8.

Community Action Group Reports

  
8.1

Avenue of Honour Report:  It was reported that the City of Casey has all the old original plaques for the trees in the Avenue of Honour

  
8.2

Community Complex Advisory Committee Report:   No report this month

  
8.3

Neighbourhood Watch Report:    No report this month

  
8.4

Planning Issues Subcommittee:    No report – but three issues covered at other points in this agenda

  
8.4

Carols By The Creek Committee: All coming together very well

  
8.4

Beaconsfield Business Group:

  •  Working on Bendigo Bank project
  • Looking at restarting the Beaconsfield Fair – a sub committee now at work on this. It would be to have some BPA members on  the Fair Sub Committee.
  • Willem Boon to be our rep on the Beaconsfield Fair Committee
  
9.

General business

  
9.1

A Community (Bendigo) Bank for Beaconsfield:

All moving very quickly at present. Michael Muaremov is chair of the stirring committee. A major public meeting to be held on Wed 30 Oct 8 PM at the Beaconsfield Community Complex. It will cost about $15K to pay for all the set up costs

 
9.2

Constitution Up Date:

  • Waiting on the Beaconsfield/Officer boundary to be settled.
  • Council statement as of Oct 07.It is considered that Council should support the alteration to the locality boundary between Beaconsfield and Officer to include the area shown on the attached plan in Beaconsfield based on the outcomes of the initial investigations and notice of the proposed boundary alteration.
    The next stage of the process will be for Council to submit a proposal to the Registrar of Geographic Place Names to alter the locality boundary between Beaconsfield and Officer. If approved by the Registrar of Geographic Place Names, the Registrar and Council would be responsible for notifying relevant authorities and residents.
  • We are looking at a November gazetting
  
9.3

Report on the Cardinia Embroidery replica installation in the Beaconsfield Community Complex project:

The money is virtually all in now. Getting ready to move forward.		  
9.4

Up Date on the project to make Beaconsfield Plastic Bag Free:

No action at this point in time. Tanya Dyball will need to relinquish the job due to time pressures. But in the meantime the local traders are working on their own bag system.

  
9.5

Insurance matters:

Premiums will cost us $1,230 for current policies. Moved that we continue with current cover. Shire has assured us present cover is all the expect of us while the matter of insurance is being reconsidered
Carried
9.6

Installation of a Flood Light for our Cenotaph up date:

Our electrician is now in on the act. Things proceeding well

  
9.7

Restoration of Park Gates Project:

Things coming along slowly but well

  
9.8

Report on Saturday 8th Sept Working Bee:

Thanks to Burnie for pulling it together.
A new fence has gone in paid for by the Acoonan Park Committee

  
9.9

The Meeting notes the following motion with gratitude:

NOTICE OF MOTION NO. 265 From the Shire.

Moved Cr Owen seconded Cr Ronald. THAT AN AMOUNT OF $310 FROM CENTRAL WARD FUNDS BE ALLOCATED TO THE BEACONSFIELD PROGRESS ASSOCIATION TO ASSIST IN THE ASSOCIATED COSTS OF THE COMMUNITY WORKING BEE AT THE HOME OF DULCIE AND SIMONE RUSHTON WHICH WAS HELD ON SATURDAY THE 8TH OF SEPTEMBER, 2007.

  
     
10

Items From The Floor

  
10.1

A strong desire for a “Meet The Candidates” gathering in order to met and hear from the candidates for the up and coming federal election.The President to arrange such for our next meeting. At this meeting normal business will be suspended in order to give all the time to the candidates.

 
10.2

The time taken for the new pedestrian traffic lights to respond to a push of the button was raised

  
10.3

The need to revisit the Beaconsfield Traffic Plan was raised

 
10.6
    
11

Meeting closed at 9.27 PM Next meeting to held on Tuesday 20 November 2007